Job Detail

Job Summary:

Who are we?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 500 million tickets sold annually and more than 12,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 40,000 shows and 100+ festivals annually for nearly 4,000 artists in over 40 countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect over 1,000 brands with the 98 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .

Who are you?
We are looking for a bright, savvy, passionate Receptionist and Administrative Assistant to join our team.

The Role

As the Receptionist and Administrative Assistant, you will primarily be responsible for managing the front reception area at Live Nation headquarters in Toronto. You will be the first face people see when they walk in the door and will make the first impression of Live Nation. Your role will involve preparing boardrooms for daily use, answering and screening phone calls/emails for the office, managing deliveries, and ordering supplies. As an extension of the Support team, you will also help facilitate various office initiatives including assisting with onboarding new employees, coordinating food and beverage for internal events. You will also review and coordinate execution for contracts. This includes ensuring insurance and deposit requirements are completed as needed to support each contract.

Essential Duties & Responsibilities:

Reception Management

• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Maintain security protocol for visitors
• Answering, screening and forwarding incoming calls
• Receive and distribute mail
• Prepare boardrooms for daily use and reset following each meeting
• Coordinate and execute food and beverage needs for internal meetings/events
• Order flowers and gifts for employee life events
• Manage existing boardroom bookings and assist with any necessary changes
• Act as point of contact and provide general support for visitors

Office Management

• Process invoices to ensure timely payment and correspond with Accounts Payable to review account statements and overdue invoices

• Arrange outgoing shipments and set up local couriers
• Supports the boardroom technical needs
• Submit and reconcile expense reports for reception float
• Assist with supply orders for various departments and needs

Contract Administration

• Prepare and coordinate artist and venue deposits
• Assist with certain Artist Contract Administration
• Prepare and coordinate insurance requests
• Work with legal department regarding contracts as required
• Support completion of vendor contracts as needed and process major label invoices
• Set up electronic show files

Skills & Qualities Desired :

• Strong knowledge of payroll processes and related reporting requirements
• Comfort analyzing data, spotting numerical errors and identifying trends
• Attention to detail
• Abnormal organization skills and ability to multi-task
• The desire to really understand our business and our culture. They will be the key to your success.
• Proven ability to initiate and develop activities and creative ideas
• Be a trusted business partner. Get to know people.
• Have a “can-do” attitude.
• Know, learn, and keep up-to-date on all things HR
• Experience, or a burning desire to work in a fun, creative entrepreneurial environment
• Ability to multi-task, proactively solve problems, and meet time-critical deadlines
• Strong computer skills with demonstrated proficiency in Microsoft Excel
• Experience with Workday preferred
• COVID-19 vaccination will be required for this position subject to legally valid exemptions

We thank all applicants for their interest, however, only those chosen for an interview will be contacted.

Physical Requirements/Work Environment

Sits for extended periods of time at a computer station or work desk; stands and walks throughout the day; occasionally move about inside the office to access file cabinets, office machinery, etc.; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.

Employment Equity

Live Nation Canada strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial and/or federal law. Accommodations for candidates with disabilities are available on request during all aspects of the recruitment and selection process. If accommodation is needed during the recruitment and selection process, please contact us and we will work with you to meet your accessibility needs.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation Entertainment recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation Entertainment may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

This job description is a summary of duties that are expected to be performed. Duties outlined on this job description may not be all-inclusive and can be modified at any time if requested by management.