Job Detail

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Working with the Debates and Publications team, you will be providing administrative support, and operational support in the production of committee and chamber transcripts. You will be an integral part in ensuring that a variety of day-to-day office and clerical tasks are successful in supporting business activities. Responsibilities include verifying, updating and preparing various documents; maintaining a primarily electronic filing system; and responding to inquiries.
The successful incumbent will bring expertise to a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and be able to effectively manage a variety of administrative tasks.
We are looking for a dynamic, self-motivated, highly organized, driven and experienced Administrative Assistant. A passion for excellence and quality service must be second to none.
If you have a passion for providing administrative assistance, are highly organized and detail-oriented and have excellent communication skills, this job is for you!

Open to

The general public to staff one (1) indeterminate position. This selection process may be used to staff future determinate or indeterminate positions at the same level with similar requirements.
We encourage individuals from underrepresented and minority groups to apply.

Prerequisites

• Successful completion of a post-secondary school OR an acceptable combination of education, training and/or experience directly related to the position;
• A minimum of two (2) years' experience in a similar administrative position or customer service role;
• Strong attention to detail and the ability to compile, analyze, prepare, organize and maintain information in an efficient manner;
• Excellent verbal and written communication skills;
• Demonstrated ability to work simultaneously with different groups in a multi-disciplinary environment;
• Excellent customer service skills;
• Superior knowledge of MS Office products;
• Ability to work evenings.

Competencies

Integrity
Respect
Service
Adaptability
Communication
Strong attention to detail
Dependability
Teamwork and cooperation

Other

Operational support in the production of committee and chamber transcripts involves the use of the Senate’s Iris (XML) application. The incumbent will receive the appropriate training of the application as it applies to the responsibilities of the position.
The incumbent must be willing and able to work extended hours when the Senate is in session. The Senate schedule can be found here: https://sencanada.ca/en/annual-calendars.

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.

This job may require you to work late into the evening and irregular hours in support of parliamentary business activities.

How to apply

Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

The use of masculine gender in the text includes feminine and is used without discrimination.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile.

The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position.

The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act.

We thank all those who apply to this selection process.

The posting closes at 11:59 p.m. EST on the closing date stated above.